The Role
Post: Programme Management Office (PMO) Coordinator
Salary: £40,657.00 per annum
Grade: FRS D
Salary range: £40,657.00 - £46,550.00 per annum
Contract type: Permanent
Working pattern: Full-time
Application closing date: Friday 28th June 2024 at 16:00 GMT
In early 2020, the London Fire Commissioner published the Transformation Delivery Plan (TDP) which set out the actions required to transform the organisation to address concerns raised by Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) and the Grenfell Tower Inquiry (GTI) in late 2019. This marked the beginning of the organisation’s transformation journey and necessitated a restructure for the Transformation Directorate. This new structure will provide the capabilities and capacity the London Fire Brigade (LFB) requires to sustain transformative change across the Brigade, deliver the 2023 - 2029 Community Risk Management Plan (CRMP), which is our strategy and response to risk in London, and enable the LFB to provide the best possible service to London and Londoners.
One of the capabilities is a Portfolio Management function, which will consist of a pool of Project, Programme and Change Managers, the Programme Management Office (PMO), and a Portfolio Office, who together will support and enable the delivery of our Transformation Portfolio as articulated in the CRMP.
The PMO Coordinator will support the PMO Analysts in developing and managing project and programme arrangements for the Brigade including supporting the delivery of project and programme training; development and maintenance of office systems; assisting in the management of the function’s project portfolio database and project and programme data using Microsoft 365 applications and SharePoint sites; and to ensure that actions and issues are dealt with promptly and meet the function’s performance targets.
They will be responsible for reviewing monthly project status reports and providing feedback as well as preparing statistical reports for project and programme performance for the PMO.
Applicants will have to demonstrate a good understanding of project and programme management methodologies. They will also have experience of working flexibly in a team and responding effectively to changing priorities to meet deadlines or targets.
Ideally, we are looking for someone with experience in this field, has strong interpersonal skills and can communicate both verbally and in writing to a high standard. You can manage your time effectively and deputise for the PMO Analysts as required.
Further information about the main duties and responsibilities of the role are detailed in the job description. If you are unable to see the job description please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert.
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Assessment Overview
Stage 1
Online application, CV and cover letter (sift). Shortlisted candidates will be invited to stage 2.
To apply, please complete the online application, provide a cover letter clearly outlining the relevant experience, skills and knowledge you have to successfully perform this role (see the highlighted areas on job description below) and upload a copy of your up-to-date CV. Please note that we will review and score the cover letter based against the competencies highlighted in the selection criteria section of the job description.
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
Stage 2
Assessment for this role is due to take place Mid/Late July 2024 . Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Please note: Should you be shortlisted you may need to be able to conduct an interview over Microsoft Teams (a video conferencing service). You will be asked to provide relevant contact details for that to take place if shortlisted.
Additional Information
Benefits of working for LFB
• 26 days’ holiday plus bank holidays
• Option Absence Scheme (which can result in an additional 12 days annual leave for staff at this grade)
• Flexible working including job share
• Welfare Scheme
• Use of Brigade Medical Adviser/physios
• Season ticket loans
• Equality Support Groups
• Contributory Pension Scheme
• Cycle to work scheme
• Opportunity to access affordable accommodation
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a basic criminal records check. Successful candidate will be required to declare any convictions for offences which are not spent under the Rehabilitation of Offenders Act 1974 and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory. Successful candidates should apply to the Disclosure and Barring Service (DBS) to get a copy of their criminal record and share the original disclosure certificate with the LFC. The check will only show convictions that are not ‘spent’. It will cost the successful candidates £18 (current charge) and usually takes up to 14 days.
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