The Role
Post: Primary Authority Business Group Administrative Officer
Salary: £34,215.00 per annum
Grade: FRS C
Salary range: £34,215.00 - £41,075.00 per annum
Contract type: Permanent
Working pattern: Full-time
Application closing date: Thursday 16 May 2024 at 16:00 GMT
An opportunity has arisen to join the Fire Safety Regulation department in the roles of Fire Safety Admin for the Primary Authority Business Group (PABG) and Business Engagement Co-Ordinator. Reporting to the Team Leader – Primary Authority Business Group (PABG), you will be responsible for:
• Working in line with our PABG Admin Support Manual;
• Managing the team mailbox and SharePoint sites;
• Collating email enquiries from business partners, other enforcing brigades, and Fire Safety Admin staff;
• You will be required to notify partners and other enforcing bodies of upcoming fire safety notices, including the uploading of notices onto the Primary Authority Register;
• Preparing invoices and assisting in the chasing of non-payment of invoices in accordance with the Primary Authority scheme and Brigade procedures. Maintain and provide monthly finance reports regarding income.
• Liaising with PABG and the Business Engagement Co-Ordinator about enquiries for advice and guidance from partners, managing Officer workloads and training;
• POMS ordering, managing invoices of partners, minutes taking for meetings (internal and external);
• New partner set-up, adhoc researching tasks, tracking compliments and complaints;
• Supporting the Business Engagement Co-Ordinator;
• Ensuring London Fire Brigade retains its place as a centre of excellence.
You will also be expected to build and maintain effective working relationships with internal and external parties.
Further information about the main duties and responsibilities of the role are detailed in the job description. If you are unable to see the job description please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert.
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Assessment Overview
Stage 1
Online application, CV and cover letter (sift). Shortlisted candidates will be invited to stage 2.
To apply, please complete the online application, provide a cover letter clearly outlining the relevant experience, skills and knowledge you have to successfully perform this role (see the highlighted areas on job description below) and upload a copy of your up-to-date CV. Please note that we will review and score the cover letter based against the competencies highlighted in the selection criteria section of the job description. The CV is for information purposes only and will not be marked.
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
Stage 2
Assessment for this role is due to take place late May 2024. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Additional Information
Benefits of working for LFB
• 26 days’ holiday plus bank holidays
• Option Absence Scheme (which can result in an additional 12 days annual leave for staff at this grade)
• Flexible working including job share
• Welfare Scheme
• Use of Brigade Medical Adviser/physios
• Season ticket loans
• Equality Support Groups
• Contributory Pension Scheme
• Cycle to work scheme
• Opportunity to access affordable accommodation
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a Standard criminal records check. Successful candidate will be required to declare any convictions for offences and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory.
Attachments