The Role
Post: Payroll and Finance Assistant
Grade: FRS B
Salary range for the FRS B grade: £24,671 - £29,244 per annum
Closing date: Thursday 28 November 2019 at 16:00 GMT
The London Fire Brigade’s vision is to be a world class fire and rescue service. We are the busiest fire and rescue service in the country and one of the largest firefighting and rescue organisations in the world. Our workforce comprises of about 4,500 operational and 1,000 non-operational staff.
An opportunity has arisen for an enthusiastic and flexible individual to support the Payroll and Finance Team at the London Fire Brigade.
Based in the Payroll team you will predominately work on payroll tasks You will also be required to provide support to the accounts payable/receivable team and wider finance team to ensure service resilience and as part of your development of skills and knowledge.
Key duties include:
• Ensuring the payroll system database is regularly updated in relation to payroll and pension information including processing starters, leavers and other pay changes.
• Dealing with e-mails, phone calls and face to face queries from employees, other departments and external organisations efficiently and with a high level of customer care.
• Keeping up to date with pay information including policies, regulations and pay awards.
• Contributing to the efficient operation of the Payroll Team by undertaking administrative duties when required and providing support and cover for other team members.
• Ensuring confidentiality and security of data are maintained at all time.
• Work as a finance assistant within the main Finance team when required, to support the processing of supplier invoices, reviewing debtors invoices and dealing with supplier and debtors queries as appropriate.
About You
Key requirements for this role:
• A good level of numeracy skills
• Knowledge of the payroll function and the calculations required
• Competence in use of software packages commonly used for processing data e.g. Microsoft Excel, payroll packages
• Attention to detail with the ability to process information accurately, methodically and efficiently.
• Ability to organise own work to meet tight deadlines and objectives
• Ability to work confidentially, with tact and discretion
• Must be proactive and take responsibility for getting things done
• Ability to work effectively as a team member
• Must have a flexible and adaptable approach to work
• Understanding of and commitment to equality and diversity
Further information about the main duties and responsibilities of the role are detailed in the attached job description.
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications will not be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
We value the diversity of our employees, and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Assessment Overview
As part of the online application form, candidates must provide evidence to address the following criteria:
Selection Criteria 1 - Experience of using a range of IT including Microsoft Office (E.g. Outlook, Word and Excel) and Finance software applications (e.g. Payroll, Accounts Payable and Accounts Receivable).
Selection Criteria 2 - Experience or organising, planning and prioritising work ensuring work is completed accurately and within the required deadlines.
Selection Criteria 3 - Good numerical skills to accurately perform calculations in order to process expenses, other claims, invoices and payroll transactions.
Selection Criteria 4 - An understanding of payroll services work and the calculations required.
Assessment for this role is due to place on 10 December 2019. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Additional Information
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a basic criminal records check. Successful candidate will be required to declare any convictions for offences which are not spent under the Rehabilitation of Offenders Act 1974 and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory. Successful candidates should apply to the Disclosure and Barring Service (DBS) to get a copy of their criminal record and share the original disclosure certificate with the LFC. The check will only show convictions that are not ‘spent’. It will cost the successful candidates £23 (current charge) and usually takes up to 14 days.
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