The Role
Post: HR Service Centre Administrative Assistant
Salary: £26,310 per annum (Pro rata for 14 hours p/w)
Grade: FRS B
Salary range: £ 26,310 - £ 31,034 per annum (Pro rata for 14 hours p/w)
Contract type: Permanent 14 hours per week
Working pattern: Part-time
Application closing date: Wednesday 4 January 2023 at 16:00 GMT
An opportunity has become available to join the People Services department in the role of HR Services Administrative Assistant.
The HR Services Centre is responsible for processing expenses and allowances, dealing with Contractual Matters including the supervision of joiners and their probation along with leavers of the Brigade. Periods of leave such as Maternity/Adoption leave, Career Breaks and Special Leave are also dealt with in the department.
Working across busy teams you will be responsible for providing a high level of customer service to a wide range of stakeholders, including station based staff, Fire and Rescue Support Staff (FRS), control staff and external customers.
Initially, the responsibilities for the role will include, but are not limited to, processing new joiner paperwork, probation and expenses. Supervision of special leave and internal moves will also form a large part of this role.
Good communication and interpersonal skills will be essential in order to deal with enquires and maintain close working relationships with customers. The post holder must possess excellent organisational skills in order to meet monthly payroll deadlines whilst maintaining HR and payroll records of all employees.
Further information about the main duties and responsibilities of the role are detailed in the job description. If you are unable to see the job description please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert.
To apply, please complete the online application, provide a cover letter clearly outlining the relevant experience, skills and knowledge you have to successfully perform this role (see the highlighted areas on job description below) and upload a copy of your up-to-date CV. Please note that we will review and score the cover letter based against the competencies highlighted on Selection Criteria in Job Description.
Benefits of working for LFB
• 12.5 days’ holiday plus bank holidays
• Option Absence Scheme (which may result in an additional 12 days annual leave for staff at this grade)
• Flexible working including job share
• Welfare Scheme
• Use of Brigade Medical Adviser/physios
• Season ticket loans
• Equality Support Groups
• Contributory Pension Scheme
• Cycle to work scheme
• Opportunity to access affordable accommodation
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Assessment Overview
Stage 1
Online application, CV and cover letter (sift). Shortlisted candidates will be invited to stage 2.
Stage 2
Assessment for this role is due to take place early January 2023. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Please note: Should you be shortlisted you may need to be able to conduct an interview over Microsoft Teams (a video conferencing service). You will be asked to provide relevant contact details for that to take place if shortlisted.
Additional Information
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a basic criminal records check. Successful candidate will be required to declare any convictions for offences which are not spent under the Rehabilitation of Offenders Act 1974 and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory. Successful candidates should apply to the Disclosure and Barring Service (DBS) to get a copy of their criminal record and share the original disclosure certificate with the LFC. The check will only show convictions that are not ‘spent’. It will cost the successful candidates £23 (current charge) and usually takes up to 14 days.
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