The Role
Post: Executive Assistant to the Deputy Commissioner
Salary: £36,332 per annum
Grade: FRS D
Salary range: £36,332 - £41,597 per annum
Contract type: Permanent
Working pattern: Full-time
Application closing date: Thursday 06 May 2021 at 16:00 GMT
London Fire Brigade is looking for an exceptional Executive Assistant to support the Deputy Commissioner. The Deputy Commissioner’s role includes the oversight of the operational delivery of the London Fire Brigade to the people of London, as well as representing the London Fire Brigade in a vast number of external engagements within the sector and political environments. The position of Executive Assistant is a key role in supporting the strategic management of the Brigade. The directorate of Operational Delivery is a busy, fast moving and exciting place to work as we strive to continually deliver the best possible service to London.
If you are a highly organised, motivated, energetic, positive and experienced Executive Assistant with great multitasking skills then this could be your opportunity to be part of a great organisation that makes a real difference to people’s lives.
As an exceptionally organised people-person you are able to demonstrate attention to detail, understand that even the smallest matters are important and you enjoy creating order out of chaos. You are confident and effective in handling a multitude of different tasks at one time, you can anticipate potential problems and avoid them, but once a problem occurs, you can think of several ways to positively address them.
Ideally, we are looking for someone with a proven track record in this field and are able to communicate both verbally and in writing to a high standard. You can manage your time and a strategic managers time effectively; you are great at managing your tasks and priorities and that of those around you. The ability to deal with people at all levels, including politicians and second guessing the needs of the Deputy Commissioner at all times would prove a great asset in this role.
Further information about the main duties and responsibilities of the role are detailed in the job description.
To apply, please complete the online application and upload the following documents:
• A copy of your up-to-date CV.
• A cover letter (max. of two sided A4) clearly outlining the relevant experience, qualifications, skills and qualities you have to successfully perform this role (see the job description below). If you are unable to see the job description please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert. Please also include in your cover letter evidence to address the following 5 headings:
1. Experience of providing an effective administrative support service to senior managers.
2. Experience of working unsupervised, in a methodical manner whilst maintaining accuracy and attention to detail within a busy working environment.
3. An ability to undertake basic research and to prepare written summaries of the work undertaken and findings.
4. Good organisational skills in order to manage workloads and respond to changing priorities/deadlines.
5. Plans own work schedule responding to new pressures and to deviations to adjust priorities as needed.
Your application will be sifted based on your CV and on your cover letter (including your responses to address the above 5 headings).
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications will not be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
Assessment Overview
Stage 1
CV and cover letter (sift). Shortlisted candidates will be invited to stage 2.
Stage 2
Initial sift interview via Microsoft Teams and a written practical assessment - week commencing 10 May 2021.
Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Successful candidates will be invited to stage 3.
Stage 3
Final interview to be held at London Fire Brigade Headquarters - week commencing 17 May 2021.
Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Please note: You will need to be able to conduct an interview over Microsoft Teams (a video conferencing service) You will be asked to provide relevant contact details for that to take place if invited to stage 2.
Additional Information
Benefits of working for LFB
• 26 days’ holiday plus bank holidays
• Option Absence Scheme
• Flexible working including job share
• Welfare Scheme
• Use of Brigade Medical Adviser/physios
• Season ticket loans
• Equality Support Groups
• Contributory Pension Scheme
• Cycle to work scheme
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a basic criminal records check. Successful candidate will be required to declare any convictions for offences which are not spent under the Rehabilitation of Offenders Act 1974 and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory. Successful candidates should apply to the Disclosure and Barring Service (DBS) to get a copy of their criminal record and share the original disclosure certificate with the LFC. The check will only show convictions that are not ‘spent’. It will cost the successful candidates £23 (current charge) and usually takes up to 14 days.
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